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Engineering Firm Renews Lease in 100% Occupied Building

CASE STUDY / DEAL REVIEW

Oxford Agents: Ryan Hartsell

Summary:
Highlighted deal terms: Termination Options, Discounted Rate, 4 months free rent.

Property Type:Class B Office
Tenant Industry:Engineering
Size:2,314 Sq Ft
Submarket:Energy Corridor
Transaction Type:Renewal
Free Rent:4 months
Tenant Improvements:As-Is
Negotiated Discount:14%
Parking:
Free Parking
Other rights or deal points:
Termination Option

Ryan Hartsell

(281) 923-5660
rhart[email protected]

Need help with your commercial real estate?

Call Us Today: (713) 575-2703

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3PL Firm Expands Operations w/ New Warehouse Lease

CASE STUDY / DEAL REVIEW

Oxford Agents: Ryan Hartsell

Summary:
Highlighted deal terms: Termination Option, $1,500 cap on HVAC repairs, 3 months free rent.

Property Type:Class A Warehouse
Tenant Industry:3PL
Size:6,760 Sq Ft
Submarket:AH/ N Beltway 8
Transaction Type:Relocation
Free Rent:3 months base rent only
Tenant Improvements:$5.50 PSF
Negotiated Discount:5%
Parking:
Free Parking
Other rights or deal points:
Renewal Option, Termination Option, $1,500 HVAC Cap

Ryan Hartsell

(281) 923-5660
[email protected]

Need help with your commercial real estate?

Call Us Today: (713) 575-2703

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23% Discount Negotiated After Landlord Aggressively Raises Rent

CASE STUDY / DEAL REVIEW

Oxford Agents: Austen Buckalew & Matt Rogers

Summary:
Highlighted deal terms: 23% Discount, HVAC Cap, Renewal Option & Partial Free Rent.

Property Type:Class B Warehouse
Tenant Industry:Printing
Size:12,000 Sq Ft
Transaction Type:Renewal
Parking:2 months
Negotiated Discount:23%
Other rights or deal points:HVAC Cap,  Renewal Option, Partial Free Rent

Austen Buckalew

713) 575-2776
[email protected]

Matt Rogers

(713) 858-3764
[email protected]

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Call Us Today: (713) 575-2703

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How to Run Tenant Buildout Cadence Meetings Like a Boss

Scheduling Cadence Meetings to Keep Your Projects On Track

As discussed in our article One Simple Trick to Save Time and Money When Planning a Commercial Build-Out, it is critical to schedule cadence meetings for your tenant buildout with your project team. Cadence meetings are regularly scheduled group calls or face to face meetings where a team discusses updates on a project. Early in your tenant build out project a schedule for these cadence meetings should be agreed upon. Here are some tips for running these meetings efficiently and getting the best possible results.

1. Include All Key Stakeholders in the Cadence Meetings

It may seem like a simple recommendation, but if you don’t have all the key stakeholders in the meeting it will not achieve the desired results. A ship without a rudder will never reach its destination, and a meeting without its leaders will fair no better. Prior to sending calendar invites for your cadence meetings consider the entire tenant buildout project and who needs to be involved at each step. You may find that the stakeholders will change from meeting to meeting depending on the phase of the project. In such cases you may actively update the cadence meeting attendees list to remove individuals when not needed, and add others as needed.

2. Take Notes and Share Meeting Minutes with Everyone

Before the cadence meetings begin you should assign someone the task of taking notes. This person should be responsible for logging the meeting minutes in a shared document that can be accessed by the entire project team. The act of taking clear notes will instill accountability among the members of the project team and ensure your tenant buildout project makes progress each week.

3. Strictly Enforce Attendance to your Cadence Meetings

If the key players are skipping your cadence meetings they will not be effective. Moreover, some members of the team may skip meetings if they observe others getting away with it. As the organizer of the meeting it is your responsibility to strictly enforce attendance. This may mean publicly calling out team members that skip meetings and calling attention to the importance of being present. An ineffective meeting will waste everyone’s time and delay the tenant buildout process.

4. Assign Action Items and Lead Cadence Meetings with Accountability

The beauty of taking consistent and thorough meeting minutes is that you can easily assign action items to your tenant build out project team. The assignment of action items should be done throughout the meeting and summarized at the close of the meeting. These action items should be logged in the meeting minutes. At the beginning of every tenant buildout cadence meeting the action items from the prior meeting should be reviewed. The cadence meeting organizer should seek an update on the call from each responsible individual. These tasks should include an estimated due date and that date should be revised as the project progresses.

Conclusion

Using these four tips will help you run your tenant buildout cadence meetings like a boss. With these sorts of construction projects it is critical to keep momentum . All parties need to understand the latest project updates and be in constant communication. With these tips you can run efficient meetings and keep your tenant buildout project running smoothly.

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Medical Supply Firm Opens Memorial Area Location

CASE STUDY / DEAL REVIEW

Oxford Agents: Ryan Hartsell

Summary:
Highlighted deal terms: Reduced Rental, HVAC warranty and 5 months gross free rent.

Property Type:Class B Flex
Tenant Industry:Medical Supplies
Size:4,433 Sq Ft
Submarket:Katy Freeway/ Memorial
Transaction Type:Relocation
Free Rent:5 months gross
Tenant Improvements:As-Is
Negotiated Discount:18%
Parking:
Free Reserved and Unreserved
Other rights or deal points:
HVAC replacement warranty and free extra reserved parking.

Ryan Hartsell

(281) 923-5660
[email protected]

Need help with your commercial real estate?

Call Us Today: (713) 575-2703

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Law Firm Opens First Houston Office

CASE STUDY / DEAL REVIEW

Oxford Agents: Ryan Hartsell

Summary:
Highlighted deal terms: Unused allowance used as FF&E reimbursement or additional free rent, 6 months of free rent, free parking & reduced rental.

Property Type:Class A Office
Tenant Industry:Law Firm
Size:3,102 Sq Ft
Submarket:Post Oak Park
Transaction Type:New Location
Free Rent:6 months
Tenant Improvements:$20 PSF
Additional Credits/Reimbursements: 
Unused tenant improvement allowance may be used to reimburse tenant for furniture, fixtures or equipment, or may be used as an additional free rent credit.
Negotiated Discount:23%
Parking:
Free Unreserved Parking
Other rights or deal points:
Renewal option secured

Ryan Hartsell

(281) 923-5660
[email protected]

Need help with your commercial real estate?

Call Us Today: (713) 575-2703

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Office Tenant Lowers Rent by $5.40 PSF

CASE STUDY / DEAL REVIEW

Oxford Agents: Ryan Hartsell

Summary:
Highlighted deal terms: 5 months free on a 3-year lease & and effective rate $5.40 psf below their current rent.

Property Type:Class A Office
Tenant Industry:Law Firm
Size:2,583 Sq Ft
Submarket:Sugar Land
Transaction Type:Renewal
Free Rent:5 Months Free
Tenant Improvements:$5 PSF
Negotiated Discount:23%
Parking:
Free Unreserved

Ryan Hartsell

(281) 923-5660
[email protected]

Need help with your commercial real estate?

Call Us Today: (713) 575-2703

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Negotiations mere days before commencement

CASE STUDY / DEAL REVIEW

Oxford Agents: Ryley Caton

Summary:
Highlighted deal terms: Early renewal, lower rent, turnkey construction and abated rent.

Property Type:Class C Flex
Tenant Industry:Window Film & Treatment
Size:3,324 Sq Ft
Submarket:West
Transaction Type:Renewal
Free Rent:1 month
Tenant Improvements:$1 PSF
Negotiated Discount:4%

Ryley Caton

(281) 923-5660
[email protected]

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Call Us Today: (713) 575-2703

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Oil & Gas Supplier Renews Warehouse Early for Lower Rent

CASE STUDY / DEAL REVIEW

Oxford Agents: Taylor Scheps

Summary:
Highlighted deal terms: Early renewal, lower rent, turnkey construction and abated rent.

Property Type:Class B Warehouse
Tenant Industry:Oil & Gas Supplier
Size:12,000 Sq Ft
Submarket:NW Houston Industrial Submarket
Transaction Type:Early Renewal
Free Rent:2 months
Tenant Improvements:Turnkey
Negotiated Discount:4.50%
Parking:
20 spaces free
Renewal Option:
Yes
Right of First Refusal:Yes

Taylor Scheps

(713) 882-9536
[email protected]

Need help with your commercial real estate?

Call Us Today: (713) 575-2703

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Investment Advisory Firm Renews Lease

CASE STUDY / DEAL REVIEW

Oxford Agents: Matt Rogers

Summary:
We helped a client who was not willing to move get a better deal than originally offered. Highlighted deal terms: upgraded construction over building standards and free rent.

Property Type:Class A Office
Tenant Industry:Real Estate Owner
Size:1487 Sq Ft
Submarket:Galleria
Transaction Type:Renewal
Free Rent:3 months
Tenant Improvements:$5,000.00
Negotiated Discount:10%
Parking:
Free Unreserved Parking
Renewal Option:
Yes
Other rights or deal points:
No relocation provision for a small tenant and they replaced a very expensive carpet at the Landlord’s cost.

Matt Rogers

(713) 858-3764
[email protected]

Need help with your commercial real estate?

Call Us Today: (713) 575-2703